Large businesses and government

The New Zealand Government is committed to delivering e-Invoicing.

With over 280 million business to business invoices exchanged in New Zealand annually, savings to our economy through e-Invoicing are estimated to be $4.4 billion over 10 years.

In June 2021 Central Government agencies were set e-Invoicing implementation and e-invoice volume targets:

  • All Central Government agencies to be e-Invocing ‘receive’ capable by 31 March 2022.
  • 90% of business to Central Government invoices are einvoices by July 2026.

Wider Government is also encouraged to adopt and use e-Invoicing.


Benefits

Adopting e-Invoicing across all levels of government and large businesses is good for the economy and helps support faster payments to small businesses. As government and large businesses are mainly receivers of large volumes of invoices, significant savings can be realised through reduced processing costs. It can also reduce administrative delays and payment issues. Faster payments and more streamlined processing for your goods and services suppliers can improve trading relationships.

Check out the other benefits for business


Getting started

Here are the main steps to getting started with e-Invoicing:

Step 1

Talk to the software provider of your accounts payable system to see if your system is e-Invoicing capable or planning to be.

Other options to consider:

  1. Repurchase: Replace your invoice processing system with one that is e-Invoice capable.
  2. Rebuild: Rebuild your current system to one that is e-Invoice capable, or alternatively upgrade to a version that is e-Invoice capable.
  3. Retire: If you have multiple invoicing systems, consider consolidating and moving to one e-Invoice capable system.
  4. Retain: Keep your current invoicing system and compliment it with an add-on which is e-Invoice capable.

Step 2

Determine how you’ll access the e-Invoicing network. See the register for:

Step 3

Implement e-Invoicing, encourage your suppliers to send e-Invoices, and start gaining benefits.

Top tip: Engage and on-board your suppliers. The more suppliers you have sending you e-Invoices, the more you’ll benefit from the speed, accuracy, and savings.

Do this as soon as you start your own implementation.


Cost to implement e-Invoicing

The set up and ongoing costs of e-Invoicing may be smaller than you may think. The costs will vary depending on your finance system, security requirements and related bespoke applications, as well as the volume of invoices you send and receive.

Implementation costs may range from $3,000 to $20,000. This excludes any internal effort to implement the solution. Medium to large organisations tend to have more complex environments and are expected to require more effort and cost to implement, but should also achieve higher overall benefits.


Resources

Large business and government organisation flowchart [PDF, 37 KB]

List of central government agencies's New Zealand Business Numbers [PDF, 669 KB]

e-Invoicing enabled software providers

Access point providers

PEPPOL capabilities and associated services(external link) - New Zealand Government Procurement

e-Invoicing communication toolkit: Getting your suppliers ready for e-Invoicing [PDF, 501 KB]

Supplier readiness checklist [DOCX, 33 KB]

Last updated: 24 September 2021