Software developers’ information
Adding eInvoicing capability to your software will help you retain and attract new customers, be ready for growing customer demand, and remain competitive.
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Benefits for software providers
Retain and attract new customers
eInvoicing has significant benefits for your customers including cost and time savings when processing invoices, fraud prevention and boosting cashflow by getting paid faster.
By adding eInvoicing functionality you can retain existing customers and attract new customers improving market share. eInvoicing may even offer opportunities to create new revenue streams.
Meet customer demand for eInvoicing
Customer demand for eInvoicing enabled software is growing across New Zealand; from sole traders and small business to very large businesses and government agencies:
- Central Government agencies have a target to receive 90% of supplier invoices as eInvoices by July 2026
- A growing number of large Kiwi businesses and wider government organisations are choosing eInvoicing as a preferred way of sending and receiving eInvoices
- A significant portion of New Zealand SMEs are already capable of sending and receiving eInvoices through their accounting software. This means your customers will be actively seeking out software solutions that offer eInvoicing capability.
Invoicing is changing – stay competitive
Over time eInvoicing will be the way of sending and receiving business to business and government invoices in New Zealand. Just like payments have evolved from cheques to internet banking, so too is invoicing.
eInvoicing is more accurate than OCR and can reduce your costs and reliance on OCR technology over time.
Don’t get left behind. Now is the time to get your software eInvoicing capable.
Deciding how to offer eInvoicing functionality
There are different ways to add eInvoicing functionality within your software. You can either:
- Build eInvoicing into your product to offer native functionality, or
- Offer customers the ability to send/receive eInvoices via an integration.
Contact us at einvoicing@mbie.govt.nz for more information.
Connecting to the eInvoicing network
Connecting to the eInvoicing Peppol network is done via accredited access point providers.
To offer eInvoicing services you can:
- arrange to work with an access point provider
- be your own access point.
There is a common network approach (Peppol) across New Zealand and Australia that brings consistency in the way eInvoicing standards are incorporated into existing or new software products.
Find out more about the eInvoicing framework
Work with a third-party access point provider
You can connect to the eInvoicing network via an accredited access point provider. To do this you will
- upgrade your software to be eInvoicing capable by incorporating the common data standards. or
- keep your current data format and your access point provider converts the data and passes it through their gateway.
Discuss with your access point provider which option is most suitable for you.
List of Access Point Providers
Or be your own access point
To do this you need to complete the New Zealand (NZ) Peppol Authority accreditation process. You'll then be published on our eInvoicing accredited access point providers list.
You can also choose to be recognised by the Australian Peppol Authority as an accredited Australian access point provider.
Apply to be on our list of software providers
Once you’ve developed eInvoicing capability and want to be listed on this website, check you meet the eInvoicing Ready criteria and submit your application.
This list will help businesses and Government agencies find eInvoicing solutions that meet their invoicing needs and those that also meet industry best practice.
Once you’ve been approved, we’ll provide you with an ‘eInvoicing ready software product’ badge for use on your website and communication material. This will give your software users confidence in your eInvoicing functionality.
NZ Peppol eInvoicing Ready criteria
eInvoicing Ready software products are end-user products that have the capability to send or receive invoices via an Australian or New Zealand accredited access point that meets the A-NZ Peppol BIS 3.0.
A-NZ Peppol BIS 3.0 standard page(external link) — GitHub
We recommend that in addition to the mandatory Peppol eInvoice requirements, your product can also send the data fields outlined in the link below:
A-NZ Industry Practice Statement (invoice content)(external link) — GitHub
- Invoice payment due date
- Supplier GST identifier
- Supplier contact details
- Payee Financial account
- Payment remittance information
- Additional description
- Reference number
- Document attachments
Industry Practice Statement – Invoice Content: Download page(external link) — GitHub
These best practice guidelines have been developed in consultation with industry to provide guidance on additional invoice fields/data that can assist in smoother invoice processing for larger organisations when receiving eInvoices.
Steps to become an eInvoicing Ready product
The steps an eInvoicing Ready software product will complete before being listed on the eInvoicing product register are outlined below:
- Submit an eInvoicing Ready application
- Due diligence checks completed
- Provision of screenshots and product demonstration (for send products only)
- Product register website listing
The eInvoicing Ready software products will have a 12-month validity on their status with products being reviewed annually to maintain eInvoicing Ready status.
eInvoicing enabled software providers
1. Submit an eInvoicing Ready application
Submit application by:
- completing the NZ eInvoicing Ready Application Form and submitting it to einvoicing@mbie.govt.nz.
NZ eInvoicing Ready application form [PDF, 389 KB]
In instances where the information provided is insufficient, we will ask you to supplement your application with additional evidence.
We will endeavour to respond to your submission within 5 business days.
2. Due diligence checks completed
To protect the interests of end-users and the other service providers operating in the network, we will use the information provided in the application form to conduct a few due diligence checks.
The due diligence checks include:
- confirmation the entity providing the service is a registered business
- confirmation the entity providing the service is not insolvent
- confirmation the entity’s senior office holders are not banned, disqualified or bankrupt
3. Provision of screenshots and product demonstration
Provide screenshots from your user interface or other supporting documentation to show that your product can send and/or receive eInvoices.
After reviewing the screenshots and upon receiving any additional information requested, we will invite you to a short product demonstration session with us.
4. Product register website listing
Upon successful completion of the eInvoicing Ready steps we will notify you and include your product on our eInvoicing Ready product register.
eInvoicing enabled software providers
Contact us
If you have questions about developing eInvoicing functionality or being listed on the eInvoicing website, contact us at:
Sign up, to stay ahead
If you’re a business owner, accountant, business advisor or manager – or you just want to stay in front of the eInvoicing curve – sign up here for email updates, seminar/webinar invitations, and tips to get maximum value from eInvoicing.