Software developers’ information
Adding eInvoicing capability into your accounting or invoicing package will help you retain and attract new customers, be ready for growing customer demand, and remain competitive.
Benefits for software providers
Retain and attract new customers
eInvoicing has significant benefits for your customers including cost and time savings when processing invoices, fraud prevention and boosting cashflow by getting paid faster.
By adding eInvoicing functionality you can retain existing customers and attract new customers improving market share. eInvoicing may even offer opportunities to create new revenue streams.
Meet customer demand for eInvoicing
Customer demand for eInvoicing enabled software is growing across New Zealand; from sole traders and small business to very large businesses and government agencies:
- Central Government agencies have a target to receive 90% of supplier invoices as eInvoices by July 2026
- A growing number of large Kiwi businesses and wider government organisations are choosing eInvoicing as a preferred way of sending and receiving eInvoices
- A significant portion of New Zealand SMEs are already capable of sending and receiving eInvoices through their accounting software.This means your customers will be actively seeking out software solutions that offer eInvoicing capability.
Invoicing is changing – stay competitive
Over time eInvoicing will be the way of sending and receiving business to business and government invoices in New Zealand. Just like payments have evolved from cheques to internet banking, so too is invoicing.
eInvoicing is more accurate than OCR and can reduce your costs and reliance on OCR technology over time.
Don’t get left behind. Now is the time to get your software eInvoicing capable.
Improve your customer invoicing experience
eInvoicing can offer your customers a smoother invoicing user experience. Opportunities include:
- faster customer processing of accounts payable invoices (as receiving eInvoices requires no manual data entry),
- increased visibility of detailed information, and
- the ability to send/receive invoice response messages to provide trading partners with real-time invoice status updates.
Benefits for your customers
Customers using eInvoicing capability no longer need to generate paper-based or PDF invoices that have to be printed, posted or emailed, and their buyers no longer need to manually enter these into their financial system. It improves accuracy and security, reduces process time and speeds up payments. Benefits for your customers using eInvoicing capability include.
- Faster payment
- Faster payment
- Reduced admin
- Cost savings
- Direct and secure
- Universal connection
Deciding how to offer eInvoicing functionality
There are different ways to add eInvoicing functionality within your software. You can either:
- Build eInvoicing into your product to offer native functionality, or
- Offer customers the ability to send/receive eInvoices via an integration.
Contact us at firstname.lastname@example.org for more information.
Connecting to the eInvoicing network
To offer eInvoicing services you can:
- arrange to work with a third-party access point provider
- be your own access point.
There is a common network approach (Peppol) across New Zealand and Australia that brings consistency in the way eInvoicing standards are incorporated into existing or new software products.
Work with a third-party access point provider
Connect to the eInvoicing network via an accredited access point provider. To do this you will
- upgrade your software to be eInvoicing capable by incorporating the common data standards. or
- keep your current data format and your access point provider converts the data and passes it through their gateway.
Discuss with your service provider which option is most suitable for you.
Or be your own access point
To do this you need to complete the New Zealand (NZ) Peppol Authority accreditation process. You'll then be published on our eInvoicing accredited access point providers list.
You can also choose to be recognised by the Australian Peppol Authority as an accredited Australian access point provider.
Once you’ve developed eInvoicing capability and want to be listed on this website, check you meet the eInvoicing Ready criteria and submit your application.
This list will help businesses and Government agencies find eInvoicing solutions that meet their invoicing needs while also meeting industry best practice.
NZ Peppol eInvoicing Ready criteria
eInvoicing Ready software products are end-user products that have the capability to send or receive invoices via an Australian or New Zealand accredited access point that meets the A-NZ Peppol BIS 3.0 and complies with Industry Practice Statement invoice content.
The best practice terms are listed below:
- Invoice payment due date
- Supplier GST identifier
- Supplier contact details
- Payee Financial account
- Payment remittance information
- Additional description
- Reference number
- Document attachments
The invoice content industry best practice guidelines have been developed in consultation with industry to provide the best chance for real time processing of an invoice through a buyer’s system.
Steps to become an eInvoicing Ready product
The steps an eInvoicing Ready software product will complete before being listed on the eInvoicing product register are outlined below:
- Submit an eInvoicing Ready application
- Due diligence checks completed
- Provision of screenshots and product demonstration (for send products only)
- Product register website listing
The eInvoicing Ready software products will have a 12-month validity on their status with products being reviewed annually to maintain eInvoicing Ready status.
Submit application by:
- completing the NZ eInvoicing Ready Application Form and submitting it to email@example.com.
The below outlines the sections of the application and applicability based on your product:
- Section A: General company and product information (Applicable to all products)
- Section B: Signing Declaration (Applicable to all products)
- Section C: Provision of Screenshots (send solutions only)
In instances where the information provided is insufficient, we will ask you to supplement your application with additional evidence.
We will endeavour to respond to your submission within five business days.
To protect the interests of end-users and the other service providers operating in the network, we will use the information obtained in the application form to conduct a few due diligence checks.
The due diligence checks include:
- confirmation the entity providing the service is a registered business
- confirmation the entity providing the service is not insolvent
- confirmation the entity’s senior office holders are not banned, disqualified or bankrupt
Provide screenshots from your user interface or other supporting documentation that highlights how your software product supports data that is rated as ‘Best Practice’ in the Industry Practice Statement invoice content.
After reviewing the screenshots and upon receiving any additional information requested, we will invite you to a short product demonstration session with us.
Upon successful completion of the eInvoicing Ready steps we will notify you and include your product on our eInvoicing Ready product register.
If service providers have questions or would like a meeting to discuss the eInvoicing Ready assessment process or criteria reach out via firstname.lastname@example.org.