What is eInvoicing?

eInvoicing is the digital exchange of invoice information directly between buyers’ and suppliers’ financial systems, even if these systems are different.

The transfer of invoice information is made possible by using enabled software or an access point provider who use common international standards (Peppol), allowing different systems to ‘speak’ to each other.

Check out our video to learn how eInvoicing will help Kiwi businesses:

How it works

  1. A supplier’s financial system generates an invoice for the buyer.
  2. The invoice information passes through the eInvoicing network, where information — such as GST number, NZ Business Number (NZBN) and bank account number — is checked and confirmed.
  3. The invoice information is passed to the buyer’s financial system where it is reconciled against purchase details and is ready to be paid. (The NZBN is used to ensure the eInvoice is directed to the right buyer.)

NZ Business Number(external link) — NZBN

Access point providers (secure gateways) connect businesses to the eInvoicing network.


Benefits of eInvoicing

With eInvoicing, businesses no longer need to generate paper-based or PDF invoices that have to be printed, posted or emailed, and buyers no longer need to manually enter these into their financial system. It improves accuracy and security, reduces process time and speeds up payments.

By adopting eInvoicing, your business has the opportunity to share in the following benefits:

  • Faster payment and improved cash flow
  • Reduced admin
  • Reduced processing costs
  • Direct and secure information
  • Universal connection
  • Improved financial visibility
  • Available to any business
  • Improving our economy

How your business benefits