Guide for software providers
You can increase your clients by offering eInvoicing that they can use locally or internationally.
You’ll need to connect with an accredited access point provider to offer this, or you can get your own accreditation and show your clients that you've met the requirements and are approved to operate directly in the eInvoicing network.
Getting started – Network accessibility
To offer eInvoicing services you can:
- arrange to work with a third-party access point provider
- be your own access point.
There is a common network approach across New Zealand and Australia that brings consistency in the way eInvoicing standards are incorporated into existing or new software products.
Work with a third-party access point provider
To do this you can:
- upgrade your software to incorporate the common data standards and pass the data through the access point provider’s gateway, or
- keep your current data format and your access point provider converts the data and passes it through their gateway.
Be your own access point
To do this you need to complete the New Zealand (NZ) Peppol Authority accreditation process. You'll then be published on our eInvoicing accredited access point providers list.
You can also choose to be recognised by the Australian Peppol Authority as an accredited Australian access point provider.
How to become an eInvoicing enabled software provider
If you wish to be published on either of the eInvoicing enabled software providers or Free eInvoicing enabled software providers lists on our website you must meet the Peppol eInvoicing Ready criteria.
This will help businesses and Government agencies find industry practice software solutions that meet their invoicing needs while also meeting industry best practice.
NZ Peppol eInvoicing Ready
The New Zealand Peppol Authority assess, publish and promote a list of Peppol ready eInvoicing software solutions. The purpose being to help businesses and Government agencies find industry practice software solutions that meet their invoicing needs. Peppol ready eInvoicing solutions are software solutions that demonstrate the ability to send and/or receive Peppol eInvoices.
Software providers that wish to be listed as Peppol eInvoicing Ready must meet the following assessment criteria.*
Must be able to send eInvoices on the Peppol network to any buyer that is registered on the Peppol network. In addition, they must be able to support the eight Best Practice business terms:
- Invoice Payment Due Date
- Supplier / seller GST identifier
- Supplier / seller contact details
- Payee financial Account
- Payment ID / Remittance information
- Additional description for item
- Reference number (Purchase Order, Buyer Reference
Applicants should provide clear evidence of the capability to send eInvoices including the usage of the Industry practice fields. Valid examples are Peppol format XML files.
Must be able to ingest Peppol eInvoices including those that contain the eight Best Practice business terms from suppliers on the Peppol network. Applicants should provide clear evidence of the capability to receive eInvoices including the ingestion of the Industry practice fields. Valid examples are screen shots or a demonstration.
Peppol ready eInvoicing solutions must have the ability to connect to the Peppol network. Companies providing these solutions should either be a New Zealand or Australian accredited access point or should have a commercial partnership that facilitates end-users to connect to the Peppol network via a NZ or AUS accredited access point. Where applicants are not NZ or AUS accredited access points, they should provide evidence of their commercial relationship with other accredited access points to meet the assessment criteria.
Please be sure to provide the below details when requesting to be published
- Company Name
- Relevant Industry(s)
- Contact Person
- Contact Phone
- Software Product
- Version (if applicable)
- Website URL
- Confirmation that you are Send Capable
- Confirmation of Receive Capable
Please email the above information, along with associated attachments, to email@example.com.
*The PEPPOL Authority may also request sample files and/or live product demonstrations.