Advice for small and medium businesses

eInvoicing brings financial, operational and strategic benefits to businesses of all sizes, by simplifying and automating the exchange and processing of invoices.

Benefits of eInvoicing

By adopting eInvoicing, your business has the opportunity to share in the following benefits:

  • Faster payment and improved cash flow
  • Reduced admin
  • Reduced processing costs
  • Direct and secure information
  • Universal connection
  • Improved financial visibility
  • Available to any business
  • Improving our economy

Read more about how your business can benefit

Getting started

Small and medium businesses

Use this flowchart to work out the best option for you to get started sending eInvoices.

Flowchart showing the options to getting started with eInvoicing depending on how you currently generate invoices for your business. If you use accounting or invoice software, check the list of eInvoicing capable software providers to see if the one you use offers this functionality. If you use excel or word, then consider buying eInvoicing capable software or use one of the free online portals.

Step 1

Check if your finance or accounting system is eInvoicing enabled. See the eInvoicing enabled software providers list. If they’re not enabled now, check if they’re planning to be.

Find an eInvoicing enabled provider today:

Software providers

If you don’t use finance or accounting systems, or issue many invoices, there are free eInvoicing online portals with basic eInvoicing capabilities available.

Check this list of eInvoicing online portal solutions

Step 2

Get your eInvoicing enabled software provider to activate the eInvoicing feature on your existing system.

Step 3

You're ready to eInvoice. Start to send and/or receive invoices directly through your finance or accounting system.

Your access point provider and suppliers will want to record your NZ Business Number (NZBN). This number is the unique global identifier that ensures your suppliers’ eInvoices reach you. If you don’t have one already, it’s easy and free to get one.

You’ll also want your buyers’ NZBNs for the same reason.

Find or register for an NZBN(external link)

How to get set up with eInvoicing, for Xero and MYOB users

eInvoicing – Getting ready to receive eInvoices

eInvoicing – Getting started to send eInvoices

Last updated: 28 September 2023