eInvoicing Open Syndicated Agreement panel increased to facilitate eInvoicing implementation

Published: 30 January 2025

The Ministry of Business, Innovation and Employment (MBIE) recently increased the membership of the existing eInvoicing Open Syndicated Agreement.

The refreshed agreement, available for all of Government, will assist agencies to meet the Government Procurement Rules requirement to send and/or receive eInvoices by January 2026.

This agreement now has 7 access point providers and is available for all of Government to use. 

PEPPOL capabilities and associated services (including e-Invoicing)(external link) — New Zealand Government Procurement

This Open Syndicated Panel is available to all agencies within the public sector, including Public Service departments, non-Public Service departments (such as the New Zealand Police), Crown Entities, State-owned enterprises and local authorities. For more information, or to assess your agency’s eligibility to join All of Government collaborative contracts, please visit the New Zealand Government Procurement (NZGP) website or email at:

Eligibility(external link) — New Zealand Government Procurement

Email — New Zealand Government Procurement

The agreement covers the provision of eInvoicing capabilities and associated services, based on the global Peppol standard, including:

  • eInvoices – ability to receive and send eInvoices. 
  • Connector Services – ability to provide an interface to Finance Management Information System (FMIS) software and other applications (P2P, Accounts Receivable) that may not natively support eInvoicing.
  • Document Translation Services offered by the supplier to minimise the changes required to the finance systems in order to receive and send eInvoices (including validation and mapping services). 
  • PEPPOL Service Metadata Publisher (SMP) to confirm and clarify the ability to query/lookup and determine whether an organisation can send/receive an e-Invoice.
  • E-Procurement – ability to send and receive other e-procurement documents including Purchase Order, Invoice Response and Self-Billing invoices. 
  • Ability to report on the usage of eInvoicing by participating agencies.

By adopting eInvoicing through a PEPPOL Services Provider, agencies will be able to: 

  • Send and receive eInvoices
  • Reduce invoice process costs for the agency, their suppliers and customers
  • Shorten payment cycles to suppliers 
  • Reduce manual handling and error correction through automation 
  • Reduce fraud through the use of a secure network and by verifying invoice senders.

A buyers’ guide is available on request by emailing:

commercialservices@mbie.govt.nz   

Procurement teams are encouraged to engage with the appropriate people in your organisation to take advantage of the shorter, smoother process for procuring eInvoicing services that this syndicated agreement offers to Government.

Panel members attending Government eInvoicing Day – 3 March 2025 

MBIE’s eInvoicing team are hosting a Government eInvoicing Day on 3 March 2025, to support Government agencies in implementing eInvoicing. Panel members of the Agreement will be available to answer questions.

The following additional resources are also available to support your eInvoicing implementation:

Contact the MBIE eInvoicing team for more information about eInvoicing.

Email

Last updated: 30 January 2025